The FSMA collects your Data in several ways:
1. The Data you have supplied yourself
We first process the data you have supplied yourself:
- as part of our public-interest tasks and the exercise of public authority: these are, among other things, Data that you provide to us (in any way whatsoever, including through the business portals and via the external platform used by the FSMA for the exchange of documents) as part of a request for registration, recognition or authorization, of our supervision of the conditions for conducting a regulated activity, of our supervision of compliance with the rules governing conduct of business, products and commercial practices, of a request for approval of a document, of our enforcement of the supplementary pensions legislation and of our role as Secretariat of the Belgian Audit Oversight College.
This also covers:
- the Data you have provided to us as a whistleblower (including via the application https://www.fsma.be/en/whistleblowing): these are data such as your contact details and other Data that you provide on this occasion (except if you opt to remain anonymous and are effectively not identifiable).
- the Data you provide to us after having received a request for the requisite information, notably in order to enable us to verify if an operation or activity falls within the scope of laws or regulations that we are tasked with enforcing or in order to carry out our legal mandate, to monitor developments nationally or at a European or international level within the domains in question and to shape our supervisory policies (Article 78 of the Law of 2 August 2002).
- by filling in the contact form on the website (in particular https://www.fsma.be/en/consumer-contact-form, https://www.fsma.be/en/professional-contact-form and servicedesk@fsma.be): these are Data such as your title, first name, surname, email address, telephone number, whether or not you are a resident of Belgium, and the additional Data in your question, comment, complaint or other message. In the contact form for professionals, we also ask (if applicable) for the name of your company and your FSMA or company number;
- by subscribing to a newsletter: these are Data such as your email address, your first name and surname;
- by participating in a consultation: these are Data on your identity, your role and other Data that may be sent as part of a consultation (open or limited), organized by the FSMA, mainly on legislative projects;
- by filling in an order form (for example, to obtain a copy of our annual report or a brochure, in particular via https://www.fsma.be/en/order-form): these are Data such as your title, first name, surname, email, company, street and number, postcode, location and country;
- by entering into a contract with us: these are your personal Data such as your name and email address, as well as any other Data you provide in the pre-contractual or contractual stage;
- by visiting us: these are Data you need to fill in on the visitor registration sheet such as your name, your company, your number plate, and the images recorded by the security cameras in our building and car park;
- by participating in an event, conference or training programme run by the FSMA: these are Data that you provide when registering (such as your name, contact details, occupation or position);
- by using the visitors’ Wi-Fi network: these are Data that you enter on the self-registratiojn portal (first name, mobile phone number) in order to receive your personal username and password by SMS).
2. Data obtained from a third party
We also process personal data obtained from a third party:
- as part of our public-interest tasks and the exercise of public authority: these include your Data found in public sources or that have been provided to us (in any way whatsoever, including through the business portals) by a third party (such as the natural or legal person under our supervision for which you work or where you hold a position, whistleblowers, other national or foreign authorities or someone who lodges a complaint or asks us a question) as part of a request for registration, recognition or authorization, of our supervision of the conditions for conducting a regulated activity, of our supervision of compliance with the rules governing conduct of business, products and commercial practices, of a request for approval of a document, of our enforcement of the supplementary pensions legislation and of our role as Secretariat of the Belgian Audit Oversight College, or in response to a request to provide us with the requisite information pursuant to Article 78 of the Law of 2 August 2002;
- as part of a contract with a contracting party for which you work or on behalf of which you provide or wish to provide services to the FSMA: these are Data such as your name, your email address and other data such as, in certain cases, your CF and/or references to your previous work, which are provided to us by our co-contractor as part of the pre-contractual measures or the provision of services to the FSMA.
3. Data obtained automatically
- through cookies on our website: cookies automatically collect certain types of data (such as IP addresses, language preference or browsing behaviour) on visits to the website. For more information, please see the Cookie Policy.
- through pixels or similar technologies in our newsletters: these enable us to determine whether messages have been opened and whether links have been clicked on, for the sole purpose of improving the quality of our services. For more information, please consult the privacy policy of the Mailchimp mailer platform we use to manage the mailing of our newsletters, at http://mailchimp.com/legal/privacy/;
- as part of your use of the visitors’ Wi-Fi network: if you connect to the visitors’ Wi-Fi network, some technical data (such as your unique username, date, the time and length of the connection, your IP address and the MAC address of your device) are automatically recorded;
- as part of your use of the external platform for document exchange: if you exchange documents with the FSMA via the external platform used by the FSMA for this purpose, some metadata (such as the date when a document was uploaded) are automatically stored;
- for meetings or training sessions via Microsoft Teams.